Minutes

Donington on Bain Parish Council

Notes of the remote Meeting via Zoom of Monday 25 May 2020

The meeting was opened at 7.30pm.

Present:   Cllr. M. Fisher, Cllr. J. Burnham, Cllr. K. White, Cllr. N. Bodian, Cllr B Gill-Stafford, Cllr F Beaney, Cllr R Wright

In Attendance:  Mrs V Davies, Clerk. 

51.20  To Elect A Chairman

Cllr Fisher asked for nominations for the position of Chairman.  Cllr Beaney proposed, Seconded Cllr Bodian to nominate Cllr White as Chairman.  This was unanimously approved by all Cllrs. Cllrs thanked Cllr Fisher for his work as chairman over 9 years.  

52.20 To Elect A Vice Chairman

Cllr Fisher proposed the nomination of Cllr Bodian as vice Chairman.  This was seconded by Cllr White and unanimously approved by all Cllrs.

53.20 Apologies With Reasons For Absence And Accept Apologies Where Valid Reasons, Given To The Parish Clerk Prior To The Meeting.Apologies With Reasons For Absence 

There were no apologies.

54.20  To Receive Declarations Of Interest Under The Localism Act 2011 – Being Any Pecuniary Interest In Agenda Items Not Previously Recorded On Members’ Register Of Interests And Any Written Requests For Dispensation.

None were received at this time. 

55.20 Open Meeting

There were no members of the public present so the meeting was not opened for public participation.

56.20  To Approve As A Correct Record, The Notes Of The Meeting Of The Council Held On 27 April 2020 And To Authorise The Chairman To Sign The Official Minutes.    

It was proposed (Cllr Fisher) seconded (Cllr Bodian), and resolved that the notes of the meeting held on the 27 April 2020 be approved as a correct record and was signed by the Chairman.

57.20  Clerks Report.

• The clerk had contacted LALC regarding the Public Contracts Regulations 2015.  This would be discussed at the next meeting.
• The internal audit had been completed.  The Annual Governance and Accountability Return would be completed at the next meeting.

58.20 Finance - To Authorise The Signing Of Orders For Payment And To Note Income For May 2020

Proposed. Cllr Fisher seconded Cllr Burnham and resolved by all Cllrs to approve the following payments. Cllrs also noted the balances in the accounts and the Income received. :-

(not Banked)

Cllrs approved that Cllr Fisher would start the process for the Parish Council to use internet banking.

59.20 Item 9 To Agree To Adopt The Model Standing Orders.

Cllr Fisher highlighted two amendments.  Cllr Fisher proposed Cllr Gill Stafford seconded approval of the Standing Orders with the agreed amendments.

60.20 To Note The Amended Asset Register. 

The mower would be removed from the Asset Register.  Action: Clerk.  The Parish council approved the amended Asset Register. 

61.20 To Discuss Planning Applications And Decisions.

There were no planning applications.

62.20 Allotments. 

Cllr Beaney that two new allotments had been rented.  (James Turner plot 6 and Tracey Donaldson plot 7).

63.20 Any Other Business

Cllr Burnham advised there was difficulty getting the newsletter produced due to lack of content. A resident was proposing to develop a Facebook page for village news.  Cllrs agreed to this proposal. (Proposed Cllr Burnham, Seconded Cllr White and resolved by all Cllrs).

64.20 Date Of Next Meeting.

The next meeting would take place on 22 June 2020

Meeting ended 8.00 pm

These Notes Are Draft Until Adopted At The June Meeting