Minutes

Donington on Bain Parish Council

Notes of the Meeting of Monday 23 September 2019.

The meeting was opened at 7.30pm.

Present:   Cllr. M. Fisher, Cllr. J. Burnham, Cllr. K. White, Cllr. N. Bodian, Cllr. F. Beaney,

In Attendance:  Mrs  V Davies, Clerk.  Cllr. D. Andrews

One member of the public was present.      

101.19 Open Meeting

Discussion took place regarding erecting traffic cones for the Sausage and Cider Festival.

The Parish council would contact highways about a Temporary Traffic Order.

A Parishioner suggested that a sign be erected “unsuitable for HGV” to discourage lorries from driving up Welsdale Road.  The issue of access to Welsdale Road had been highlighted to Lincolnshire County Council.

102.19 Apologies With Reasons For Absence And Accept Apologies Where Valid Reasons, Given To The Parish Clerk Prior To The Meeting.

There were no apologies.

103.19.  Co-Option Of Councillor

Two candidates had attended the last meeting to talk to the Parish Council.  One of the remaining candidates had retracted her application and there had been no contact from the other applicant.  It was proposed Cllr Fisher, Seconded Cllr White and resolved by all Councillors that Richard Wright and Barry Gill- Stafford be co-opted onto the Parish Council.

104.19 To Receive Declarations Of Interest Under The Localism Act 2011 – Being Any Pecuniary Interest In Agenda Items Not Previously Recorded On Members’ Register Of Interests And Any Written Requests For Dispensation.

None were received at this time. 

105.19 To Approve As A Correct Record, The Notes Of The Meeting Of The Council Held On 29 July  2019 And To Authorise The Chairman To Sign The Official Minutes.   

It was proposed (Cllr Fisher) seconded (Cllr Burnham), and resolved that the notes of the meeting held on the 29 July 2019 be approved as a correct record and signed by the Chairman.

106.19 Chairman’s And Councillors Update.

The Sausage and Cider Festival raised £1,800 for Charity. (Air Ambulance, Mind and RNLI).

 Discussion took place regarding the Parish Newsletter.   Cllr Burnham agreed to take over the Newsletter. Action: Clerk to send a PDF of previous Newsletter to Cllr Burnham.  Cllr Bodian would investigate the cost of the publishing.

107.19 Clerks Report.

The clerk advised that there is a Gigabit Voucher scheme to get Fibre to rural areas.  Action:  Clerk to request Stephen Brookes from Lincolnshire County Council to attend the next meeting.

Standing Orders.

The first part of the standing orders was adopted.  The next section would be discussed at the next meeting.

108.19            Correspondence

All correspondence had been circulated prior to the meeting, with information from LALC. 

109.19            Finance – To Authorise The Signing Of Orders For Payment And To Note Income.

Cllr Fisher reported the balances of the accounts.

 Treasurers Account - £1,586.08

Business Bank -  £11, 768. 25

Proposed Cllr Fisher, seconded Cllr Bodian and resolved by all Councillors that the chairman would transfer £2,000 from the Business Bank Account to the Treasurers Account.

The following cheques were presented for payment.

Cllr Fisher, proposed, Cllr Burnham seconded approval of the cheques.  The invoices were scrutinised by Cllr Fisher.  Cllr Fisher and Cllr White.

110.19 Planning

N/042/01156/19 - Cobblers, Old School, Donington On Bain, - Extension to existing house to provide a dining area and sitting room.  Cllrs noted the application.

111.19 Update On Commemorative Bench

The commemorative bench had had been installed in the cemetery (Whitwell). 

112.19 Recreation Area & MUGA.

Cllr Bodian and Cllr White had attended the School Fayre and presented the two options for the play equipment.  The results had been collated.  Cllr Bodian had drafted a survey to be delivered to the whole village.  Action: Cllr Bodian. 

113.19 Allotments

Discussion took place regarding tidying up the unused allotments.  A quotation would be sought to tidy the unused allotments.   Action:  Cllr Beaney.

114.19 Cemetery & Closed Church Yard

Cllr. Bodian advised the repairs to the church wall had almost been completed.   Cllr Andrews pledged £300 from the district council. The Parish Council thanked Cllr Adams for this donation.

The Parish Council had paid for the collection of the green bin at the Cemetery.  The bin had originally been supplied by Cllr Beaney.  Next year’s use of the collection scheme would be discussed at a later meeting. 

A letter had been received from the Valuation Office Agency regarding revaluation of Non Domestic rates at the Cemetery.  Action:  Clerk to forward the request to Cllr Andrews.

The clerk and Cllr Beaney had looked around the cemetery.  The clerk would continue to update the cemetery records.  It was resolved that the Clerk and Cllr Bodian would go on the cemetery training course.  This would ensure there was continuity should the clerk be away on holiday abroad.

There needed to be a safety inspection of the cemetery and closed churchyard.  Action:  Cllr Beaney, Cllr Bodian, Cllr White and Cllr Fisher to arrange to inspect the cemetery and closed church yard.

115.19 Welsdale Road

A reply from highways was awaited.  Action:  Clerk to copy in Cllr Marfleet.

116.19 Weed Spraying

The clerk had contacted Lincolnshire County Council following a complaint from a resident regarding weed spraying.  Selective spraying of active weeds is conducted by Lincolnshire County Council of weeds growing on the highway.  The herbicide used conforms to safety standards.

117.19 Further Memorial Bench

There had been a further request.  Further Information was required as to where the bench would be placed.  Action:  Cllr Beaney to find out where the bench would be erected. 

118.19  Noticeboard

Discussion took place regarding erecting a noticeboard in the bus shelter.  It was proposed to erect a fixed information noticeboard showing a map of the village and indicating places of interest etc.  Quotations would be obtained.

119.20  Risk Assessment Process

A risk assessment process was required to ensure the council are considering all the risks.  Cllrs were requested to look through the current risk assessment and comment at the next meeting.

120.19 MUGA Discuss Complaint About The Use Of The MUGA Without Payment.

Complaints had been received regarding people using the MUGA without payment. It was noted that the gate to the MUGA is left open as there was a safety issue with young people climbing over the MUGA to retrieve a football.   Discussion took place regarding the issue.  Further discussion would take place at the next meeting.  Action:  clerk to include on the next agenda. 

121.19 Dates Of Future Meetings.

Cllrs agreed to the meeting dates for next year.  Discussion took place as to whether the meeting with the Parish should take place on a separate date to the Annual meeting of the Parish Council.  Cllr Bodian would investigate the options of hosting a separate event.  Action:  Clerk to include on the next agenda.

Meeting ended 8.55 pm

Date of next meeting:  Monday 28 October 2019.

These Notes Are Draft Until Adopted At The October Meeting