Minutes 2 July 2024
DONINGTON ON BAIN PARISH COUNCIL
NOTES OF THE MEETING OF THE PARISH COUNCIL HELD IN THE VILLAGE HALL ON TUESDAY 2 JULY 2024
THE MEETING WAS OPENED AT 8.00PM.
Present: Cllr R Wright (Chairman), Cllr B Gill-Stafford, , Cllr K White, Cllr F Hedley, Cllr F Beaney.
In Attendance: Mrs V Davies, Clerk. ELDC D Simpson.
There was 4 members of the public.
A Parishioner had been mowing the bank at Meadowcroft and would continue to do this. The bench at Meadowcroft would also be refurbished.
The parishioner raised the issue of the planning proposal to instal double yellow lines on the corner of Glebe Close and also on the corner of Main Road/Chapel Lane. The parish council had supported the application when it was consulted in July 2023. This was further discussed under item 99.2024
87.2024 APOLOGIES WITH REASONS FOR ABSENCE AND ACCEPT APOLOGIES WHERE VALID REASONS, GIVEN TO THE PARISH CLERK PRIOR TO THE MEETING.
Apologies were received from Cllr K Olsson, Cllr J Taylor,
88.2024 TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 – BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUESTS FOR DISPENSATION.
There were no declarations of interest.
89.2024 TO APPROVE THE MINUTES OF THE MEETINGS ON 4 JUNE 2024
Proposed Cllr Hedley, seconded Cllr White approval of the minutes of 4 June 2024. Cllr Wright signed the minutes.
90.2024 CLERKS REPORT.
The new defibrillator had been erected in the village hall. All items were covered in the minutes.
91.2024 FINANCE. TO APPROVE THE CHEQUES FOR JULY AND NOTE THE FINANCIAL REPORTS.
Proposed Cllr Gill-Stafford seconded Cllr Wright and agreed by all Cllrs to authorise the cheques for payment.
Chq no Payee Description £
1257 V Davies Clerk Salary £292.04
1258 V Davies Clerk Expenses £105.43
1259 Information Commissioner Data Protection £40.00
1260 The Parish of Asterby Group Newsletter £15.00
Bus Bank Instant £1003.95 (9.5.24)
Treasurers A/c £23,071.72 (22.5.24)
Income.
9.5.24 Lloyds Bank Interest £1.07
Cllrs noted that the bank reconciliation had been verified by Cllr Hedley.
Cllrs noted the income v expenditure report.
92. 2024 PLAYGROUND/MUGA GRANT FUNDING
MUGA
The refurbishment was progressing and the colouring of the MUGA would take place in the near future.
FENCE AROUND THE PLAYGROUND
It was noted that the fence around the playground was deteriorating. Quotations were being sought but they were very expensive. Discussion took place to complete temporary repairs. This would be investigated in September.
The bolts on the play equipment needed to be tightened on the bottom rail. The clerk would advise the parishioner who conducted the survey that the parish council had noted the defect.
93.2024 SPEEDING
Cllr Gill-Stafford had spoken to the parishioner dealing with the speeding. There was concern that there would be insufficient support for the project. The parish council would investigate the viability of the project.
94.2024 PLANNING APPLICATIONS
There were no further applications
95.2024 ALLOTMENTS
Cllr Hedley had written to Stenigot asking if we could take a link from the community farm to provide water on the allotments. The Parish Council had invited Stenigot to a meeting to discuss the proposal.
96.2024 CEMETERY
The tree in the cemetery had been cut in the cemetery to raise the canopy. Cllr Beaney had met the with the family of plot 230 and agreed to level the plot in due course.
97.2024 NEWSLETTER
The Parish Council would include an entry in the next newsletter.
98.2024 FLOODING IN THE VILLAGE
The clerk had contacted 3 companies for quotes.
Quotes had been received from MXR and Ajet via MXR.
Actions agreed at meeting on 3 May to resolve flooding issues
1. Clear the ditch of silt and vegetation between Station Road and the boundary of the property on Enfield Road.
A Quotation had been received from MXR £1480.00 Plus VAT = £1776.00
To trim and clear hedge and shrubs that have over grown into ditch hindering
The dredging and removal of silt. To remove silt and compost build up of the bottom of the ditch, so it will not hinder flood water. The job would start from next to road side at playing fields and carry on through to level with top of hay meadow. The silt and debris from the ditch will be taken completely off site. All machinery and diesel.
The quote had been accepted at the meeting in June 2024. MXR would commence works in the near future.
2. Encourage parishioners to assist parishioners in completing the work they’ve started to clear silt and veg alongside their property on Enfield Road.
3. Request highways to jet clean the second, smaller culvert under Station Road. The clerk had raised the fault on Fixmystreet Reference 2805442 and received the response that the issue is not the responsibility of highways. The clerk had contacted highways and request a visit from an officer. The clerk would chase highways for a response.
3. Request highways to jet clean the second, smaller culvert under Station Road. The clerk had raised the fault on Fixmystreet Reference 2805442 and received the response that the issue is not the responsibility of highways. The clerk had contacted highways and request a visit from an officer. The clerk would chase highways for a response.
4. Depending on the outcome of item 3, put a camera along the culvert to assess state of the culvert. This will not be necessary if the culvert is fully cleared by jetting.
5. Jet out the culvert under Enfield Road, aiming to smooth the level difference observed there, by pushing silt further along the ditch.
5. Jet out the culvert under Enfield Road, aiming to smooth the level difference observed there, by pushing silt further along the ditch.
A quotation had been received from Ajet via MXR. £465 + VAT = £558.
Enfield Road. To carry out HP jetting with jetvac / tanker jetter to culvert as directed on site (Maximum 3.5 hours on site).
The quote had been accepted at the June 2024 meeting. However the Parish council wanted MXR to deal with AJET. However this work would be carried out after the highways works as detailed in Item 3.
6. Raise issues of blocked drains via “Fix my Street” (The roadside gulleys and drains are County Council responsibility and should be cleared annually). The clerk had raised the report on “Fix my Street”. Reference 2805508. Highways were looking into the issue.
7. Review the results of the above work. If problems persist, it might be necessary to liaise with landowners towards the Bain.
8. Put in place a 5 yearly ditch clearing programme for the ditches the PC are responsible for.
7. Review the results of the above work. If problems persist, it might be necessary to liaise with landowners towards the Bain.
8. Put in place a 5 yearly ditch clearing programme for the ditches the PC are responsible for.
99. 2024 AOB
Two parishioners had raised the issue of overgrown hedges on footpaths. Councillors would speak to the householders.
The parish council thanked a parishioner for his offer to clean and paint the parish council noticeboards.
The parish council reflected on the decision made in July 2023 to approve the waiting restrictions on the corner of Glebe Close and Main Road/Chapel Lane. The parish council resolved that it no longer approved to the waiting restrictions on the corner of Main Road/Chapel Lane. The clerk would advise the planning department of this decision.
100.2024 DATE OF NEXT MEETING
Tuesday 6 August 8 pm.
THESE NOTES ARE DRAFT UNTIL ADOPTED AT THE AUGUST MEETING