Minutes 28 February 2022
DONINGTON ON BAIN PARISH COUNCIL
NOTES OF THE MEETING OF THE PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 28 FEBRUARY 2022
THE MEETING WAS OPENED AT 7.30PM.
Present: Cllr. K. White, Cllr. M. Fisher, Cllr J Burnham. Cllr B Gill-Stafford and Cllr K Olsson
In Attendance: Mrs V Davies, Clerk.
Open Meeting. There were no members of the public. There was no open meeting.
16.22 APOLOGIES WITH REASONS FOR ABSENCE AND ACCEPT APOLOGIES WHERE VALID REASONS, GIVEN TO THE PARISH CLERK PRIOR TO THE MEETING.
Apologies were received from Cllr R Wright and ELDC Cllr Andrews
17.22 TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 – BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUESTS FOR DISPENSATION.
There were no declarations of interest.
18.22 TO APPROVE AS A CORRECT RECORD, THE NOTES OF THE MEETING OF
THE COUNCIL HELD ON 31 JANUARY 2022 AND TO AUTHORISE THE CHAIRMAN TO
SIGN THE OFFICIAL MINUTES.
It was proposed Cllr Fisher, seconded Cllr Burnham and resolved by all Cllrs that the notes of the meeting held on the 31 January 2022 be approved as a correct record. These would be signed by the Chairman.
19.22 CLERKS REPORT.
The Clerk reported that the funding for a walks leaflet or playground repairs had been received.
20.22 NEWSLETTER
The Parish Council would include an entry in the next edition of the Asterby Group Newsletter.
21.22 FINANCE. TO APPROVE THE CHEQUES FOR DECEMBER AND JANUARY AND NOTE THE FINANCIAL REPORTS.
Proposed Cllr Gill-Stafford, seconded Cllr Fisher and ratified by all Councillors to approve the expenditure for February 2022. Cllr White had verified the monthly bank reconciliation. Cllrs also noted the balances in the accounts and the Income received:-
Chq no
1056 Donington on Bain Village Hall Room Hire £20.00
1057 V Davies Salary £255.60
1058 V Davies Clerk Expenses £32.43
Bus Bank Instant £989.40 (30.12.21)
Treasurers A/c £16525.14 (21.1.22)
Cllrs noted the Income v Expenditure reports.
Income
21.1.22 Allotment income (Taylor) £30.00
10.1.22 Lloyds Bank Interest £0.01
22.22 PREPARATIONS FOR INTERNAL AUDIT
APPOINTMENT OF INTERNAL AUDITOR.
Cllrs resolved to use the same internal auditor as last year (J Cooper).
TO RATIFY THE FINANCIAL REGULATIONS.
Cllrs ratified the financial regulations/Standing Orders. Proposed Cllr White, seconded Cllr Fisher and approved by all Cllrs.
ASSET REGISTER.
Cllrs reviewed the asset register. Proposed Cllr White, seconded Cllr Fisher and approved by all Cllrs.
23.22 PLANNING APPLICATIONS.
There were no new planning applications.
24.22 PLAYGROUND/MUGA
The handle for the climbing wall would be reattached.
Quotes would be obtained for moss clearance on the MUGA.
25.22 FOOTPATH/ WALKS LEAFLET/PROVISION OF CAR PARK/TOILETS
Cllr Olsson had created an initial draft of a walks leaflet. Discussions would continue at future meetings. Cllr Olsson would lead on the project.
Issues had been raised with Lincolnshire Footpaths Association. (Top rail missing on style by sewerage works. Rotting slat on Crayfish bridge.)
26.22 ALLOTMENTS
Cllrs noted that all of the allotments were utilised and all monies had been received.
Discussion took place about the hedge at the back of the allotments. Cllrs approved the quotation of £35 per hour for 2 hours.
27.22 CEMETERY
Quotes had been received for mole catching. Action clerk to request further information. One of the trees in the cemetery was reported to be damaged. A Cllr would attend to assess the condition of the tree.
The clerk would ask the grass cutting contractor if he would cut the grass near Mothers Day on 27 March, conditions permitting.
28.22 PROVISION OF ADDITIONAL GLASS BIN
The glass bin was being monitored.
29.22 ANY OTHER BUSINESS
The Parish council resolved to plant spring bulbs in the Autumn on parish land. Cllr Gill Stafford would look into suppliers with a view to ordering in good time for Autumn planting.
Notification would be received that Welsdale Road would be resurfaced.
30.22 DATE OF NEXT MEETING
The next meeting will take place on Monday 28 March.
THESE NOTES ARE DRAFT UNTIL ADOPTED AT THE MARCH MEETING