Minutes

DONINGTON ON BAIN PARISH COUNCIL

NOTES OF THE MEETING OF THE PARISH COUNCIL HELD IN THE VILLAGE HALL ON TUESDAY 5 DECEMBER 2023

THE MEETING WAS OPENED AT 7.30PM.

Present: Cllr. K. White (Chairman) Cllr F Hedley, Cllr K Olsson, Cllr J Taylor, Cllr R Wright and Cllr F Beaney.

In Attendance:, Mrs V Davies, Clerk.

There were 2 members of the public.

162.23 APOLOGIES WITH REASONS FOR ABSENCE AND ACCEPT APOLOGIES WHERE VALID REASONS, GIVEN TO THE PARISH CLERK PRIOR TO THE MEETING.

Apologies were received from ELDC Cllr Simpson, Cllr B Gill-Stafford

163.23 TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 – BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUESTS FOR DISPENSATION.

None were declared.

OPEN MEETING

Two parishioners attended to explain their planning application to councillors. This has not yet been emailed to the Parish Council by ELDC planning department. The Parish Council will consider their responses to the application when it is received.

164.23 TO APPROVE THE MINUTES OF THE MEETINGS ON 7 NOVEMBER 2023

Proposed Cllr Hedley. Seconded Cllr Wright approval of the minutes of 7 November 2023. Cllr White signed the minutes.

165.23 SPEEDING

The invoice for the signage for the speed gun had been received and a cheque would be signed at the meeting. The additional 40 mph repeater signs had been received.

166.23 CLERKS REPORT.

All information was contained within the minutes.

167.23 NEWSLETTER

The Parish Council would include an entry in the next newsletter.

 

168.23 FINANCE. TO APPROVE THE CHEQUES FOR NOVEMBER AND NOTE THE FINANCIAL REPORTS.

Proposed Cllr White seconded Cllr Hedley and agreed by all Cllrs to authorise the cheques for payment.

1189 B W Maintenance Mowing £422.40

1191 V Davies Clerk Salary £253.63

1192 V Davies Clerk Expenses £95.84

1193 K White Travel Expenses £15.30

1194 Donington on Bain Village Hall Room Hire £96.00

1195 Protect Signs Signage for Speed Gun £223.63

1196 V Davies Clerk Back Pay £384.00

Bus Bank Instant £996.38 (11.10.23)

Treasurers A/c £20,680.49 (30.10.23)

Income.

9.10.23 Lloyds Bank Interest £0.92.

Cllrs noted that the bank reconciliation had been verified by Cllr White and Cllr Headley.

Cllrs noted the income v expenditure report.

TO DISCUSS/AGREE BUDGET FOR 2024/2025

Councillors discussed the draft budget. Proposed Cllr Olsson seconded Cllr Hedley to agree the draft budget with a precept of £10,000. This was the same precept as last year.

152. 23 PLAYGROUND/MUGA

FUNDING APPLICATIONS FOR MATCHED FUNDING

The Parish council was delighted to announce that a grant of £9,999 has been awarded from the National lottery for the MUGA refurbishment. A SECOND grant towards the remainder of the refurbishment costs has been awarded from UK Grass Routes funding. In total a grant of £17084 has been awarded from UK Grass Routes funding via East Lindsey District Council to cover 50% of the costs of two projects namely the refurbishment of the MUGA and resurfacing of the playground. The remainder of the costs for the resurfacing of the playground will be met from parish council reserves or any remainder from the MUGA project. As previously advised, these projects will not affect the precept.

The projects will commence in the Spring. The MUGA and Playground are much appreciated village assets and the Parish Council look forward to seeing these important village assets refurbished.

The Parish Council discussed the quotations received to resurface the playground.

Playdays £13,250 + VAT

Wicksteed £5317 + VAT

Proposed Cllr Olsson, seconded Cllr Wright and agreed by all Cllrs to accept the quotation from Playdays and this would be a more durable surface.

PLAYGROUND MAINTENANCE

Cllr Wright would address the missing fencing panel in the playground.

170.23 PLANNING APPLICATIONS

There were no new applications.

171.23 ALLOTMENTS

All allotments had been taken.

 

172.23 CEMETERY

There would be two further internments in the cemetery.

173.23 PARKING FOR WALKERS.

This item was deferred to the Spring.

175.23 FLOODING IN THE VILLAGE

The Parish Council is taking steps to address the issue. During the recent floods the Parish council was aware that the Dyke was flowing freely and the blockage which caused the flooding was further along. The Parish Council is due to meet with a representative from East Lindsey District Council to investigate the cause of the blockage.

176.23 RATIFICATION OF POLICES

Proposed Cllr White, seconded Cllr Olsson to ratify Asset Register, Financial Regulations and Standing orders.

The first part of the risk assessment was considered and agreed. The remaining sections of the risk assessment would be considered at the next meeting.

177.23 CHRISTMAS TREE IN THE CHURCHYARD

The Parish Council would like to thank the Ward and Taylor families for donating the tree lights and looking after the tree lights for the last 20 years. The Parish Council would also like to thank the Parker family who have donated a set of lights for the tree this year. The tree would be replaced in the new year with either a recycled tree or a new tree.

178.23 VILLAGE SIGN

This item was deferred until the Spring.

179.23 LINCOLNSHIRE WOLDS AONB SURVEY

Cllrs noted that the Lincolnshire Wolds AONB Survey had been completed by Cllr Ollson.

180.23 ANY OTHER BUSINESS

There was no other business.

181.23 DATE OF NEXT MEETING

The next meeting will take place on Tuesday 9 January 2023 at 7.30 pm

Following meetings

Tuesday 6 February 7.30 pm

Tuesday 5 March 7.30 pm.

.THESE NOTES ARE DRAFT UNTIL ADOPTED AT THE JANUARY MEETING