Minutes

Donington on Bain Parish Council

Notes of the Meeting of Monday 29th April 2019.

Held in the Village Hall at 7.30pm

Present:          

Cllr. M. Fisher             

Cllr. J. Burnham                      

Cllr. J. Scutt     

Cllr. K. White

Cllr. N. Bodian            

Cllr. F. Beaney-(Late) 

The meeting was opened at 7.30pm.

In The absence of the Police there was no report.

42.19   Apologies for Absence.

The meeting was advised that apologies with valid reasons had been received from Cllr. F. Beaney, who would be arriving late. It was proposed, seconded and resolved: Those apologies with valid reasons be accepted.

43.19   To Receive declarations of interest under the localism act 2011

Non were received.

44.19   To approve as a correct the record the notes of the meeting of the council held on 25 March 2019.

It was proposed, seconded, and resolved: That the notes of the meeting held on the 25 March 2019 be approved as a correct record and signed by the Chairman.

45.19   Chairman & Councillors Comments

Cllr. Fisher expressed his thanks to all Councillor’s for their time and help on the Parish Council during his term in office. Cllr Fisher reported that the Annual Parish Meeting would take place on the 20th May, followed directly by the first Parish Council Meeting.

Cllr. Burnham reported that he would be handing out prizes at Donington on Bain Primary School, following the recent competition.

Cllr. Bodian reported that he was involved with a new community farm project, which would be on the Stenigot Estate. Cllr Bodian also reported increased dog fouling around the village, and new bins were discussed. The clerk was requested to place suitable notification in the next newsletter regarding the additional use of general waste bins around the village for this purpose.

Cllr. White reported that hedge maintenance was required at the junction of Glebe Close, as it was causing visual obstruction, creating a safety hazard. Cllr. Bodian offered to contact the land owner directly.

Cllr. Beaney reported that ant hill removal was ongoing, Cllr. Fisher expressed thanks for all of  his hard work.

46.19   Clerks Report.

The clerk reported that she had been busy submitting Elections paperwork, preparing year end for the auditor, and the annual governance statement. The clerk also requested additional support, to review the upcoming insurance renewal, following recent civil liability enquiries, which were not covered on the current insurance policy. Cllr. Bodian offered support in relation to this. The clerk distributed the grass cutting schedule for discussion, which supported additional strimming to both sides of the dyke fence. The clerk was requested to distribute this to gain quotations for the 2020 season.

47.19   Correspondence

An E-mail was received from a resident requesting the placement of a bench in the cemetery. The Chairman presented documentation received in relation to the latest LCC Street Lighting Policy, with costs for reversal between £150-£300 per light.

48.19   Finance

The orders for payment to CPRE (Best Kept Village) and the Clerk’ salary was approved. It was proposed, seconded and resolved that the payments be authorised. Income received included the precept and tennis subs.

49.19   Planning

Planning application N/042?00555/19 Telecommunication Mast, Stenigot Signal Centre – installation of 2 dishes – received and discussed with no objections from the Parish Council.

50.19   To Discuss enquiry regarding commemorative bench

A resident contacted the Parish Council with the offer of placing a bench in the cemetery. After discussions it was agreed that the bench would be gratefully received, and the clerk was asked to contact the residents for further information. The bench would have to be placed in a vacant area, which has not been reserved for graves, with information forwarded regarding gifting and ownership of the bench after donation. Proposed Cllr. Burnham, seconded Cllr. Beany. Resolved that the Parish Council accept the gift of a bench for the cemetery.

51.19   Recreation Area & MUGA

The clerk reported that a swing seat required replacement, with suppliers needing to be found. Cllr. Bodian reported that he had investigated other funding sources for new equipment, but felt that Cllr. White’s offer of pursuing the Lottery Funding option would be more beneficial. Cllr. Bodian further reported that he would be speaking to the school to gain opinion regarding usage of equipment, and the number of users from the village area. To be reported back at the next meeting. Cllr. Burham reported that the current sign for emergency contacts required changing, Cllr. Beany offered to remove the current sign, and the clerk was requested to arrange a replacement. A budget of £20 was proposed by Cllr. Fisher, Seconded Cllr. Burnham. Resolved that £20 budget be set for a new sign.

51.19   Allotments

The clerk reported that she had advertised the current allotment vacancies, with the clerk and Cllr. Beany contactable for further information.

52.19   Cemetery & closed church yard

The Chairman again thanked Cllr. Beaney for the work he’s carrying out in the cemetery in dealing with the ant hills. Cllr. Beaney expressed disappointment following a recent burial, as the grave digger had unfortunately not removed excess spoil, but left it again for the Parish Council to deal with. The clerk offered to include this in the Burial Policy, and was requested to phone the funeral directors, stating that this practice must not continue.

Meeting ended 8.45pm

Date of next meeting:  20th May 2019.