Minutes 4 June 2024
DONINGTON ON BAIN PARISH COUNCIL
NOTES OF THE MEETING OF THE PARISH COUNCIL HELD IN THE VILLAGE HALL ON TUESDAY 4 JUNE 2024
THE MEETING WAS OPENED AT 8.00PM.
Present: Cllr R Wright (Chairman), Cllr K Olsson, Cllr J Taylor, Cllr K White, Cllr F Hedley, Cllr F Beaney.
In Attendance: Mrs V Davies, Clerk.
There was 1 member of the public.
No questions were raised.
74.2024 APOLOGIES WITH REASONS FOR ABSENCE AND ACCEPT APOLOGIES WHERE VALID REASONS, GIVEN TO THE PARISH CLERK PRIOR TO THE MEETING.
Apologies were received from Cllr B Gill-Stafford, ELDC D Simpson
75.2024 TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 – BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUESTS FOR DISPENSATION.
Cllr Taylor declared an interest in item 86.2024 Flood prevention and left the meeting for this discussion.
76.2024 TO APPROVE THE MINUTES OF THE MEETINGS ON 3 MAY 2024
Proposed Cllr Beaney, seconded Cllr Taylor approval of the minutes of 3 May 2024. Cllr Wright signed the minutes.
77.2024 CLERKS REPORT.
All items were covered in the minutes.
78.2024 FINANCE. TO APPROVE THE CHEQUES FOR JUNE AND NOTE THE FINANCIAL REPORTS.
Proposed Cllr Olsson seconded Cllr Wright and agreed by all Cllrs to authorise the cheques for payment.
Chq no Payee Description £
1251 Donington on Bain Village Hall Room Hire £128.00
1252 V Davies Clerk Salary £292.04
1254 V Davies Clerk Expenses £112.75
1256 Defib Store Replacement defibrillator £972.00
Bus Bank Instant £1002.88 (11.4.24)
Treasurers A/c £23,900.52 (18.4.24)
Income.
9.4.24 Lloyds Bank Interest £1.03
Cllrs noted that the bank reconciliation had been verified by Cllr Hedley.
Cllrs noted the income v expenditure report.
Cllr White advised that he would not claim travelling expenses in the future.
PAYMENT OF HMRC
It was important that the parish council paid the PAYE to HMRC on time. Currently the clerk made the PAYE payment and was reimbursed the costs. Councillors agreed to continue with this arrangement.
79. 2024 PLAYGROUND/MUGA GRANT FUNDING
MUGA
The bolts on the play equipment had been tightened. The Parish Council noted that the replacement boarding around the MUGA was completed. There had been a delay in the refurbishment of the surface due to adverse weather conditions. Cllr Wright would ask Cllr Gill-Stafford to contact the contractor.
FENCE AROUND THE PLAYGROUND
It was noted that the fence around the playground was deteriorating. Quotations would be obtained in the future. Cllr Gill-Stafford would look into this.
SUN CANOPY PLAYGROUND
This would be discussed in the future.
80.2024 SPEEDING
The speed gun had been purchased. However more volunteers were needed to operate the programme. The clerk would put an entry in the next newsletter asking for further volunteers to operate the speed gun. A notice would also be put on the noticeboard.
81.2024 PLANNING APPLICATIONS
There were no further applications
82.2024 ALLOTMENTS
Four IBC water tanks had been erected at one of the allotments. The clerk would write to the allotment holder asking him to move the IBC water tanks to the back of their allotment and put them on one level This was due to safety concerns. .
The matter of the provision of water at the allotments would be investigated
83.2024 CEMETERY
There were no issues. The clerk would contact funeral directors about the grave diggers who had not dug the grave until the day of a recent internment.
84.2024 NEWSLETTER
The Parish Council would include an entry in the June/July newsletter.
85.2024 AOB
DEFIBRILLATOR
The defibrillator pads required replacement. Councillors noted that the defibrillator was now obsolete and pads were difficult to obtain. Proposed Cllr Wright seconded Cllr Beaney to purchase a new defibrillator at a cost of £810.00 plus VAT = £972.00
Cllr Taylor left the meeting.
86.2024 FLOODING IN THE VILLAGE
The clerk had contacted 3 companies for quotes.
Quotes had been received from MXR and Ajet.
Actions agreed at meeting on 3 May to resolve flooding issues
1. Clear the ditch of silt and vegetation between Station Road and the boundary of the property on Enfield Road.
A Quotation had been received from MXR £1480.00 Plus VAT = £1776.00
To trim and clear hedge and shrubs that have over grown into ditch hindering
The dredging and removal of silt. To remove silt and compost build up of the bottom of the ditch, so it will not hinder flood water. The job would start from next to road side at playing fields and carry on through to level with top of hay meadow. The silt and debris from the ditch will be taken completely off site. All machinery and diesel.
Proposed Cllr Hedley, seconded Cllr Beaney and approved by all Cllrs to accept the quotation from MXR. Action: Clerk to accept quotation from MXR.
2. Encourage parishioners to assist parishioners in completing the work they’ve started to clear silt and veg alongside their property on Enfield Road.
3. Request highways to jet clean the second, smaller culvert under Station Road. The clerk had raised the fault on Fixmystreet Reference 2805442 and received the response that the issue is not the responsibility of highways. The clerk would contact highways and request a visit from an officer. Cllr Hedley/Cllr Beaney would meet with the representative.
3. Request highways to jet clean the second, smaller culvert under Station Road. The clerk had raised the fault on Fixmystreet Reference 2805442 and received the response that the issue is not the responsibility of highways. The clerk would contact highways and request a visit from an officer. Cllr Hedley/Cllr Beaney would meet with the representative.
4. Depending on the outcome of item 3, put a camera along the culvert to assess state of the culvert. This will not be necessary if the culvert is fully cleared by jetting.
5. Jet out the culvert under Enfield Road, aiming to smooth the level difference observed there, by pushing silt further along the ditch.
5. Jet out the culvert under Enfield Road, aiming to smooth the level difference observed there, by pushing silt further along the ditch.
A quotation had been received from Ajet. £465 + VAT = £558.
Enfield Road. To carry out HP jetting with jetvac / tanker jetter to culvert as directed on site (Maximum 3.5 hours on site).
Proposed Cllr Wright seconded Cllr Olsson to accept the quote from Ajet. However this work would be carried out after the highways works as detailed in Item 3. The clerk would accept the quotation.
6. Raise issues of blocked drains via “Fix my Street” (The roadside gulleys and drains are County Council responsibility and should be cleared annually). The clerk had raised the report on “Fix my Street”. Reference 2805508. Highways were looking into the issue.
7. Review the results of the above work. If problems persist, it might be necessary to liaise with landowners towards the Bain.
8. Put in place a 5 yearly ditch clearing programme for the ditches the PC are responsible for.
7. Review the results of the above work. If problems persist, it might be necessary to liaise with landowners towards the Bain.
8. Put in place a 5 yearly ditch clearing programme for the ditches the PC are responsible for.
87.2024 DATE OF NEXT MEETING
Tuesday 2 July 8 pm
Tuesday 6 August 8 pm.
THESE NOTES ARE DRAFT UNTIL ADOPTED AT THE JULY MEETING