Minutes

DONINGTON ON BAIN PARISH COUNCIL

NOTES OF THE MEETING OF THE PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 30 JANUARY 2023

THE MEETING WAS OPENED AT 7.30PM.

Present: Cllr. K. White, Cllr F Beaney, Cllr B Gill-Stafford, Cllr K Olsson, Cllr J Burnham, Cllr R Wright

In Attendance: Mrs V Davies, Clerk.

There were no members of the public present.

Open Meeting.

There were no parishioners present.

1.23 APOLOGIES WITH REASONS FOR ABSENCE AND ACCEPT APOLOGIES WHERE VALID REASONS, GIVEN TO THE PARISH CLERK PRIOR TO THE MEETING.

Apologies were received from Cllr. M. Fisher, Cllr D Andrews,

2.23 TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 – BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUESTS FOR DISPENSATION.

There were no declarations of interest.

3.23 TO APPROVE AS A CORRECT RECORD, THE NOTES OF THE MEETING OF

THE COUNCIL HELD ON 28 NOVEMBER 2022 AND TO AUTHORISE THE CHAIRMAN TO

SIGN THE OFFICIAL MINUTES.

It was proposed Cllr Olsson, seconded Cllr Gill-Stafford and resolved by all Cllrs that the notes of the meeting held on 28 November 2023 be approved as a correct record. These would be signed by the Chairman at the next meeting.

4.23 CLERKS REPORT.

All items reported were contained within the minutes.

5.23 MUGA AND PLAY AREA

Councillors considered the annual inspection reports.

MUGA

The following issues were highlighted.

Delamination of wood. Cllr Gill-Stafford had looked into pricing for replacing the wood/or recycled plastic sheeting around the MUGA. The boards are non standard size so specialist product would be required.

Gates access is limited by soil. The front of the MUGA was now unlocked. Resolved.

Moss Algae. The funding from the LTA was not viable as bookings had to be made via LTA.

It was proposed to utilize the carry forward funds to address the refurbishment of the MUGA. New funding opportunities were available and would be pursued. A letter would be drafted to residents regarding the proposed expenditure. Residents would be asked to respond to the proposal. It was resolved that the moss would be cleaned from the MUGA in the Spring.

PLAYGROUND

Playground notice. Cllr Gill-Stafford had amended the sign. Completed

Swing. Dry Bearings/Loose swing seat eye bolts. Cllr Gill Stafford had resolved

Fixtures on Multiplay. No action.

Exposed metal on rope on Toddler Multiplay. Completed.

Swing. Butterfly shackles have been used, presenting non-rounded edges. Completed.

Cllrs resolved that the second wooden bridge in the play area now needed replacing. Action: Cllr Wright would replace.

6.23 FINANCE. TO APPROVE THE CHEQUES FOR JANUARY AND NOTE THE FINANCIAL REPORTS.

Proposed Cllr White seconded Cllr Gill-Stafford and agreed by all Cllrs to authorise the cheques for payment.

Chq no

1126 A Hodgson Previous clerk salary £271.81 paid 18.12.22

1127 B W Maintenance Mowing £1728.00 paid £18.12.22

1128 DOB Village Hall Room Hire £36.00

1129 V Davies Clerk Salary £740.48

1130 V Davies Clerk expenses £77.31

Bus Bank Instant £989.53 (11.9.22)

Treasurers A/c £20,303.74 (30.12.22)

Income.

15.11.22 £350.46 allotment income

Cllr White and Cllr Gill-Stafford verified the bank statements.

7.23 PLANNING

None

8.23 GRASS CUTTING TENDERS.

The tenders were reviewed. The Parish council resolved to retain the existing contractor B W maintenance.

9.23 FOOTPATH/ WALKS LEAFLET

The walks would be re-walked to verify adjustments required.

10.23 ALLOTMENTS

Several attempts, by letter and in person, had been made to contact allotment holders who had not renewed. The Parish council resolved to re-allocate the allotment. Action: Clerk to contact allotment holder to advise the allotment had been re-allocated.

11.23 CEMETERY

Cremated remains were interned on 2 January.

Funds have been received to erect a memorial headstone.

12.23 PREPARATION FOR INTERNAL AUDIT

TO APPOINT AN INTERNAL AUDITOR. The Parish council resolved to appoint the same auditor as last year (J Cooper).

TO RATIFY FINANCIAL REGULATIONS. Proposed Cllr White, seconded Cllr Gill-Stafford and resolved by all councillors to ratify the financial regulations.

TO RATIFY RISK ASSESSMENT. Proposed Cllr Wright, seconded Cllr White and resolved by all councillors to ratify the Risk Assessment.

TO RATIFY ASSET REGISTER. Proposed Cllr White, seconded Cllr Burnham and resolved by all councillors to ratify the Asset Register.

13.23 VILLAGE FLOWER BEDS

The daffodils planted are growing. The Parish council resolved to provide the compost for the flower beds at the end of the village.

14.23 NEWSLETTER

The clerk would produce a report for the newsletter.

14.23 ANY OTHER BUSINESS

The Chairman would be moving out of the village. LALC had advised he could continue as chairman until the end of the year as is on the electoral register.

Discussion took place regarding the possibility of erecting new village signs in the future. Options would be considered.

15.23 DATE OF NEXT MEETING

The next meeting will take place on Monday 27 February 2023

THESE NOTES ARE DRAFT UNTIL ADOPTED AT THE FEBRUARY MEETING