Minutes

Donington on Bain Parish Council 

Notes of the Meeting of Monday 25th February 2019

Held in the Village Hall at 7.20pm.  

Present:          

Cllr. M. Fisher             

Cllr. J. Burnham                      

Cllr. J. Turner              

Cllr. F. Beaney – (Late)           

Cllr. N. Bodian

Mrs. J. Grainger (Clerk & RFO)

Cllr. D. Andrews (ELDC)

Cllr. J. Scutt

The meeting was opened at 7.20pm, attended by 1 member of the parish.

Reports of ELDC were made by Cllr D. Andrews, thanking the clerk for the agenda. He also reported that the grant form from the Chairman had been received, the Budget will be released on 6th March, with prospects of ELDC acquiring land for new headquarters.

In the absence of the Police there was no report.

17.19   Apologies For Absence.

The meeting was advised that apologies with valid reasons for absence had been received from Cllr. White, additionally reported that Cllr. Beaney would be arriving late.

It was proposed, seconded and Resolved: Those apologies with valid reasons for absence be accepted from Cllrs. M. Fisher, J. Burnham.

18.19   To Receive Declarations Of Interest Under The Localism Act 2011.

Cllr. Bodian, Biscathorpe Community Liason Group.

19.19   To Approve As A Correct Record The Notes Of The Meeting Of The Council Held On– 28th January 2019.

It was proposed, seconded and Resolved: That the notes of the meeting held on 28th January 2019 be approved as a correct record and signed by the Chairman.

20.19   Chairman & Councillors Comments.

Cllr. Fisher reported that he had completed a funding application to ELDC for the amount of £300.00, for renovation or replacement of the notice board at the bus shelter location.

Cllr. Turner reported that following receipt of several beautifully written letters from pupils of Donington on Bain Primary School, regarding concerns about the litter around the village, he had been invited and visited the school to talk about the issue. Cllr. Turner reported that the school had committed to “adopting” a footpath for a twice yearly litter pick. He also reported that he was making enquiries with ELDC for litter picking equipment, and an event would be advertising in the next newsletter for volunteers for A regular village litter pick. The clerk offered to contact the street cleaning team at ELDC for further information and advice.

Cllr. Bodian reported that he had received information, from Egdon Resources, who had confirmed that no oil has been found at Biscathorpe, and the site is due to be capped. Details would follow. He also reported that the information on the notice boards required updating, and offered to take over updating them. Clerk to provide keys and notices going forward.

Cllr. Burnham reported that he had picked up the entries for the competition from the Primary School, which he would be judging with Cllr. Scutt before the end of February.

Cllr. Beaney reported that he was working on the information board, which is to be placed in the bus shelter, and it was progressing well.

21.19   Clerks Report.

The clerk reported that she was still completing her CiLCA training.

The newsletter is due out before Easter, with articles welcomed to be received no later than the 11th March.

Two hampers are now made ready for the school poster competition winners. After judging has taken place the clerk will arrange for the councillors and school to meet to present the prizes. The clerk reported that both the school and the Dogs Trust representative are happy to have a photograph for the newsletter, for the winner announcements.

The standing orders are now due for renewal and will be issued for adoption at the March meeting.

The remaining policies are also due for renewal, which the clerk suggested should be reviewed at 1 per month until all completed.

22.19   Correspondence.

Letters received from pupils of Donington on Bain Primary School.

All electronic mail circulated throughout the month, which included ELDC Election reminder, LCC Highways electronic issue reporting protocol, LCC  Traffic Regulation Orders protocol.

Letter received from a concerned resident regarding business signage in the village. This was discussed and proposed, seconded & Resolved: That, the clerk contact the planning authority in relation to signage stipulations appertaining to the business, at the time planning consent was granted.

23.19   Finance – To Authorise The Signing Of Orders For Payment And To Note Income For January 2019.

It was proposed, seconded and Resolved: That orders for payment made to the sum of £1034.06 for January 2019 and that income for January 2019 in the sum of £1082.50 be noted.

24.19   Planning Applications & Decisions.

N/042/00285/19 – Variation to original application, Lilac Farm, Chapel Lane. No objections were made in relation to this application.

Councillors expressed concern to the District Councillor with regard to the lack of communication from the planning department in relation to recent applications (and permissions). Information regarding these applications are to be forwarded to the District Councillor for advice.

25.19   Recreation Area & Multi Use Games Area (MUGA).

To consider and support (or otherwise)

Play Area – Refurbish/Replacement items and Funding Options.

Cllrs. J. Turner, K. White and N. Bodian updated the meeting after holding various site meetings with suppliers and the school pupil/parents, to obtain opinions about the type of equipment preferred. A site inspection had taken place with a supplier for advice and information regarding surface requirements and equipment costs. The Councillors were also investigating funding options available to the council, and would report back at the next meeting.

Cllr. Fisher would be placing an article in the newsletter to update the parishioners.

Cllr. Beaney reported repairs identified would be addressed in the spring.  It was also identified that the current equipment required cleaning down in the spring.

The clerk reported that further correspondence and ideas had been received in relation to alternative use for the MUGA for dog training. After discussions the clerk was requested to obtain more details and to advertise the idea in the newsletter.

26.19   Allotments

Vacant allotments to be re-advertised in the Easter newsletter.

27.19   Cemetery And Closed Church Yard

The clerk reported that she was still waiting for information regarding masonry owners, and that she would be putting a piece in the newsletter to try and identify contacts and family members, who may own leases, but no longer live in the direct area.

Cllr. Beaney offered to reduce the ant hills, which are becoming unsightly and causing grass cutting difficulties.

The clerk reported that the hedge had now had its spring trim.

The clerk reported that she had received a price for the additional strim in the cemetery, which had previously only been monthly, but grass cut twice a month. It was proposed, seconded and Resolved; That the increase in frequency and the cost was acceptable and should be implemented on a new schedule, and effective immediately.

Meeting Closed 8.45pm 

Date of next Meeting 25th March 2019