Minutes 2 April 2024
DONINGTON ON BAIN PARISH COUNCIL
NOTES OF THE MEETING OF THE PARISH COUNCIL HELD IN THE VILLAGE HALL ON TUESDAY 2 APRIL 2024
THE MEETING WAS OPENED AT 7.30PM.
Present: Mr K White (Chairman), Cllr B Gill-Stafford (Vice Chairman) Cllr K Olsson, Cllr J Taylor, Cllr F Hedley, Cllr R Wright (from 7.30pm to 8.30 pm), Cllr F Beaney (from 8pm).
In Attendance: Mrs V Davies, Clerk. ELDC D Simpson
There was one member of the public.
OPEN MEETING
No questions were raised.
46.2024 APOLOGIES WITH REASONS FOR ABSENCE AND ACCEPT APOLOGIES WHERE VALID REASONS, GIVEN TO THE PARISH CLERK PRIOR TO THE MEETING.
There were no apologies.
47.2024 TO RECEIVE DECLARATIONS OF INTEREST UNDER THE LOCALISM ACT 2011 – BEING ANY PECUNIARY INTEREST IN AGENDA ITEMS NOT PREVIOUSLY RECORDED ON MEMBERS’ REGISTER OF INTERESTS AND ANY WRITTEN REQUESTS FOR DISPENSATION.
None were declared.
48.2024 TO APPROVE THE MINUTES OF THE MEETINGS ON 5 MARCH 2024
Proposed Cllr Gill-Stafford. Seconded Cllr Taylor approval of the minutes of 5 March 2024. Cllr White signed the minutes.
49.2024 CLERKS REPORT.
INTERNAL AUDIT PROCEDURES 2024-2025
The clerk had asked for clarification on the requirement for the parish council to have two internal audits. It is up to the parish council to decide on what measures to put in place for internal audit.
COMMUNITY ORCHARD SCHEME
Free trees under the Community Orchard Scheme had been planted.
50.2024 SPEEDING
There was no update. The clerk and councillors would chase for an update.
51.2024 NEWSLETTER
The Parish Council would include an entry in the April/May newsletter.
52.2024 FINANCE. TO APPROVE THE CHEQUES FOR APRIL AND NOTE THE FINANCIAL REPORTS.
Proposed Cllr Taylor seconded Cllr Gill-Stafford and agreed by all Cllrs to authorise the cheques for payment.
Chq no Payee Description £
1240 V Davies Clerk Salary £291.84
1241 V Davies Clerk Expenses £129.48
1242 LALC Membership £155.10
1243 K White Travel £15.30
Bus Bank Instant £1000.75 (9.2.24)
Treasurers A/c £23,021.58 (28.2.24)
Income.
9.2.24 Lloyds Bank Interest £1.10
Cllrs noted that the bank reconciliation had been verified by Cllr Hedley.
Cllrs noted the income v expenditure report.
53. 2024 PLAYGROUND/MUGA GRANT FUNDING
MUGA
The Parish Council noted that the replacement boarding around the MUGA was completed. This had taken a number of weekends. Sincere thanks were given to councillors and especially volunteers who had completed the work. Thanks were also given to Cllr White, the chairman and the clerk who had been successful in obtaining grant funding applications after several years of trying different sources of funding.
PLAYGROUND RESURFACE.
The Parish Council noted that works had been completed. Thanks were given to Cllr Hedley for project management.
Cllr Beaney arrived at 8.00 pm.
54.2024 PLANNING APPLICATIONS
There were no further applications.
55.2024 ALLOTMENTS
All allotments had been taken.
56.2024 CEMETERY
There would be a further internment in the cemetery.
There was no update on the trees in the churchyard.
43.2024 FLOODING IN THE VILLAGE
The flooding department at Lincs County council have been contacted and requested to come to visit the site. A councillor had looked in the dyke and considered it had not collapsed and a replacement culvert was not required. It had silted up and needed clearing. This is contrary to the information received from the ELDC Flood officer. Mr Wright left the meeting at this stage.
The Parish council resolved to contact Witham Third Industrial Drainage board for clarification on the situation.
The parish council also resolved to also obtain an independent report and request that the levels of the dyke be checked through the outlet and if possible they would also meet with the Witham Third Industrial Drainage Board. In addition, Cllr Simpson would speak to Steve Ross the ELDC Flood Officer who had attended to obtain clarification.
57.2024 ANY OTHER BUSINESS
There was no further business.
58.2024 DATE OF NEXT MEETING
Friday May 3 7.00pm Meeting with Parishioners
Friday May 3 7.30 pm. Annual Meeting of Parish Council
Tuesday 4 June 7.30 pm.
THESE NOTES ARE DRAFT UNTIL ADOPTED AT THE MAY MEETING